our services

Our services include (but are not limited to):

1. Asian Sourcing Strategy Development

• Assisting clients by providing Asian Sourcing Strategy Development input for their specific project and/or for long-term business strategy.

2. Asian Sourcing Category Identification

• Based on client provided item/equipment list, preliminary technical data and requirements, all information will be used to catalogue items that can be sourced in Asia. Provide high-level analysis of Asian sourced categories to identify advantages, weak points, concerns and offer suggestions and solutions. 

3. Supplier identification and sourcing 

• Centred on material names, preliminary technical data, sourcing of Asian suppliers.
• Provide sourced supplier report including recommended suppliers and all screened suppliers. Provide high-level analysis about supplier’s competency and weak points.
• Provide detailed supplier’s information including companies introduction, product introduction, experience list, etc.

4. Supplier qualification Sets

• Issue and collect questionnaire as part of the pre-qualification process according to the client’s designated supplier list.
• Organize and/or assist with supplier manufacture onsite survey, conduct reporting as part of the qualification according to the client designated supplier list. (Note: onsite survey team includes quality professionals)

5. Bidder/supplier list development

• With the use of the high-level technical data of a specific project, we can generate a bidder/supplier list summary for all the global sourced categories.
• Develop specific bidder lists for specific packages based on well-developed materials requisition.
• Issue EOI (expressions of interests) to suppliers to get preliminary commitment to participate in tendering.

6. Tender/inquiry documents preparation

• Development of the tender template excluding the “General Terms and Conditions” and “Materials Requestion”.
• Provide input on terms and conditions based on Chinese best practises, such as payment term, liquidation and damage terms, etc.
• Develop tender packages for specific inquiry based on agreed tender template.

7. Tender/inquiry issue

• Issue tender(s) to agreed bidders/suppliers as per client agreed delivery instructions. (Email, or secured website, etc.)
• Manage password files (secure).
• Tender documents management (secure).

8. Expediting quotation

• Expedite and collect bid acknowledgements and confirmation from bidders.
• Input and update bid “close date” information.

9. Tender clarification and coordination

• Use clarification list or client agreed documentation/tools to manage and track tender clarification.
• Coordinate with suppliers, purchaser’s technical team, quality team as well as legal team, etc. 
• Organize clarification meeting(s) if necessary and agreed by the client.

10. Bidder’s proposal collection

• Collection of bidder’s proposals as directed by the client (mail, email, USB, hardcopy etc.)
• Bids documentation management.

11. Bid Opening Assistance

• Manage or assist with bid openings.
• Administer records of bid openings.

12. Technical bid clarification assistance and coordination

• Assist with technical bid clarification as directed by the client.
• Coordinate with suppliers.
• Clarification documentation filing and management (secure).

13. Commercial bid clarification assistance and coordination 

• Manage or assist with commercial bid clarification as directed by the client.
• Coordinate with suppliers and client team.
• Clarification document filing and management (secure).

14. Commercial bid evaluation

• Generate or input commercial bid evaluations.
• Generate or input short list documentation.

15. Award recommendation

• Generate and/or input recommendation of awarded documentation.

16. Contract/PO preparation

• Generate Contract/PO as per agreed documentation template or input into the client’s specific system.
• Coordinate with selected suppliers to ensure all parties approve Contract/PO terms before entering the signing process.

17. Contract/PO execution supervision and/or assistance

• Assist to organize “kick off” meetings.
• Development of “execution” schedules.
• Expediting supplier’s execution of the Contract/PO, including regular desk expediting and shop expediting.
• Compose expediting reports.
• Provide forecasting schedule(s) and input of information.
• Coordinate with vendor’s documentation submissions and review/approval feedback.

18. Support Inspections

• Assist with organizing inspection meetings with suppliers.
• Assist and support with inspection activities.
• Coordination of suppliers and client if any defects have been exposed.

19. Logistic coordination

• Support and assist with logistics teams and provide information/input into overall logistic plans/schedules as needed.
• Coordinate with suppliers to develop packing and shipment plans, including problem-solving support during shipment if needed.

20. Payment request review and payment coordination

• Review supplier’s payment requests and provide preliminary comments to client for payments.
• Coordination of the payment process.